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OnStation Custom Forms: Dynamic Field Reporting & Flag Integration

OnStation Forms give your organization a smarter, faster, and more accurate way to collect field data—right at the location where the work happens.

Instead of relying on paper forms or outdated digital tools, OnStation lets you capture detailed information directly on a flag, complete with GPS location, photos, notes, and all of the features your teams already use in the app.

These forms are highly flexible and fully customizable—built to fit your organization’s workflows, reporting standards, and compliance needs.

Why OnStation Forms Are So Powerful

Forms are tied to a specific flag so data is always anchored to an exact location.

Dynamic Fields & Smart Logic

OnStation forms can include:

  • Dropdowns
  • Radio/checkbox fields
  • Numeric and text inputs
  • Sticky fields (auto‑fill based on last entry)
  • Auto‑calculated fields
  • Multi‑row repeating sections
  • Conditional fields that appear only when needed
  • Photos

This allows your forms to adapt to different conditions, materials, measurements, and field scenarios.

Use Your Own Data

Forms can include:

  • Pay items
  • Work items
  • Vendor lists
  • Equipment lists
  • Material types
  • Standard measurement options

This ensures your teams are using consistent, accurate data every time.

Auto‑Calculations for Field Efficiency

Forms can automatically calculate:

  • Square yards, cubic yards, and volumes
  • Density and moisture values
  • Yield percentages
  • Pass counts
  • Differences between plan vs actual
  • Any custom calculation your workflow requires

This eliminates math errors and speeds up field reporting.

Forms In The OnStation App:

Forms Are Automatically Connected to Flag Icons

Each form is configured to specific flag icons.

This means:

  • When a user drops a flag with that icon
  • The correct form is automatically waiting inside the flag

No searching. No picking. No confusion.
The correct documentation is immediately available at the correct spot.

This also creates an audit trail — every completed form is stored by time, location, and user.

Using Tags for Automatic Labeling & Easy Filtering

OnStation Forms can automatically write tags to a flag based on custom settings in the form. This makes it simple to label flags with statuses like “Complete,” “Needs Review,” “Incomplete,” or any workflow-specific tag your organization uses.

Automatically applying tags provides several benefits:

  • Instant Status Labeling

  • Better Filtering in the App

  • Better Filtering in the Portal

  • Clear Workflow Communication

Everyone—from field crews to office staff—can immediately tell a flag’s status by:

  • The icon, and
  • The tag attached by the form

This reduces confusion and ensures teams always know which forms are filled out, which need work, and which require review.

 

Forms in the OnStation Portal:

Control Data

Once a form is completed:

  • Office staff can view and download completed forms in the OnStation Portal
  • Forms stay permanently tied to project flags and map locations

This keeps field and office teams fully aligned.

Export Forms in Multiple Formats

Completed forms can be exported:

  • PDF (perfect for reports, documentation, and records)
  • CSV (ideal for analysis, spreadsheets, and databases)
  • Email (to OnStation and non‑OnStation users)

This makes it easy to integrate OnStation forms into QA/QC workflows, DOT reporting, material tracking, daily documentation, and more.

We Build Forms for You

If your team has:

  • A paper form
  • A PDF
  • An Excel sheet
  • An outdated digital form
  • A report you complete manually

OnStation can recreate it as a powerful, dynamic digital form.

Just send Support your example and any special rules or calculations you want it to include. We handle the build.

What You Need to Use Forms

To use forms in your organization:

Users need a Capture License

A Capture License is required to:

  • Access forms
  • Complete forms

Users need a Data License

A Data License is required to:

  • View forms in the Portal
  • Export PDF or CSV
  • Email forms to others

Permissions such as Form Reader, Form Writer, and Form Email User assigned as applicable.

Contact OnStation Support to request new forms

All custom forms are built by the OnStation Support team.


Just submit:

  • A sample form
  • Any required fields
  • Any calculations
  • Any icon associations

We build it and deploy it to your organization.

Contact OnStation Customer support here

Browse Our Form Library

OnStation already offers a large library of pre‑configured construction, asphalt, material testing, safety, repair, and inspection forms.
You can link to your Form Library List here.

Summary

OnStation Forms give your crews:

  • Dynamic, flexible digital forms
  • Location‑anchored field data
  • Auto‑calculations
  • Photos and notes
  • Automatic icon‑based triggering
  • PDF/CSV/email export
  • Seamless app ↔ portal workflows

And your organization gets:

  • Accurate data
  • Consistent reporting
  • Full audit logs
  • Custom forms built to your exact needs