--- title: "OnStation: How to Add New or Existing Users to Your Organization" description: Learn how to add new or existing users to your OnStation organization, assign licenses, send notifications, and manage your team from the Portal dashboard. --- [Skip to content](https://help.onstationapp.com/knowledge/adding-users-0#main-content) English Show submenu for translations [More support](https://help.onstationapp.com/knowledge/kb-tickets/new?hsLang=en) [Support Portal](https://help.onstationapp.com/support-portal?hsLang=en) [![](https://help.onstationapp.com/hs-fs/hubfs/OnStation%20Logo/OnStation_Black_070824.png?width=100&height=75&name=OnStation_Black_070824.png)](https://www.onstationapp.com?hsLang=en) - Support Tools Show submenu for Support Tools - [Updates & Bug Fixes](https://www.onstationapp.com/whats-new) - [Training Webinars](https://www.onstationapp.com/training-webinars) - [General Stationing Training](https://www.onstationapp.com/stationing-training-series) - [Submit A Ticket](https://share.hsforms.com/291l4uAzdR0C-hDSgSZKqUQ3053t) - [Schedule Training](https://meetings.hubspot.com/aubrey-hadney/training-scheduler) - [Visit Official Website](https://www.onstationapp.com/) Open main navigation Close main navigation - Support Tools Show submenu for Support Tools - [Updates & Bug Fixes](https://www.onstationapp.com/whats-new) - [Training Webinars](https://www.onstationapp.com/training-webinars) - [General Stationing Training](https://www.onstationapp.com/stationing-training-series) - [Submit A Ticket](https://share.hsforms.com/291l4uAzdR0C-hDSgSZKqUQ3053t) - [Schedule Training](https://meetings.hubspot.com/aubrey-hadney/training-scheduler) - [Visit Official Website](https://www.onstationapp.com/) - English Show submenu for translations - [More support](https://help.onstationapp.com/knowledge/kb-tickets/new) - [Support Portal](https://help.onstationapp.com/support-portal) - [Contact Us](https://www.onstationapp.com/contact-us) [Contact Us](https://www.onstationapp.com/contact-us?hsLang=en) How can we help you? - There are no suggestions because the search field is empty. 1. [Knowledge Base](https://help.onstationapp.com/knowledge?hsLang=en) 2. [Getting Started](https://help.onstationapp.com/knowledge/getting-started?hsLang=en) 3. [User Managment](https://help.onstationapp.com/knowledge/getting-started?hsLang=en#user-managment) August 21, 2026 # OnStation: How to Add New or Existing Users to Your Organization ## Follow these steps to learn how to create new users for your organization. ### Creating New Users in your Organization 1. Log into the **Portal**. 2. From the Organization Dashboard, Select Add User ![](https://help.onstationapp.com/hs-fs/hubfs/image-png-Mar-24-2026-02-31-32-4969-PM.png?width=670&height=97&name=image-png-Mar-24-2026-02-31-32-4969-PM.png) 3. Choose to auto-assign a license. If yes, select which license to assign. ![](https://help.onstationapp.com/hs-fs/hubfs/image-png-Mar-24-2026-02-34-32-0333-PM.png?width=385&height=209&name=image-png-Mar-24-2026-02-34-32-0333-PM.png) 4. Choose whether to **Notify** a user upon their addition to your organization ![](https://help.onstationapp.com/hs-fs/hubfs/image-png-Mar-24-2026-02-32-20-0904-PM.png?width=670&height=178&name=image-png-Mar-24-2026-02-32-20-0904-PM.png) This will send  text message to the New User that het have been added to your Organization ![](https://help.onstationapp.com/hs-fs/hubfs/image-png-Sep-05-2025-03-52-41-5802-PM.png?width=670&height=318&name=image-png-Sep-05-2025-03-52-41-5802-PM.png) 5. Select **Add User** to save 6. User will now be present in the Team list ### Add Existing Users in your Organization Add Users who already belong to OnStation.  1. Select **Find Existing**. ![](https://help.onstationapp.com/hs-fs/hubfs/image-png-Mar-24-2026-02-43-41-9229-PM.png?width=401&height=189&name=image-png-Mar-24-2026-02-43-41-9229-PM.png) 2. Use the search bar to search by name, phone number, email. **Tap enter to begin search**. 3. Tap **Add to Org** to add the user. 4. If user belongs to another organization this with link this user to your Organization. ![](https://help.onstationapp.com/hs-fs/hubfs/image-png-Sep-05-2025-05-34-23-8732-PM.png?width=363&height=80&name=image-png-Sep-05-2025-05-34-23-8732-PM.png)   ### Approve a Pending Request Approve a user who has already requested to join your organization. 1. From the Organization Team Tab, select Pending Requests. ![](https://help.onstationapp.com/hs-fs/hubfs/image-png-Aug-21-2026-03-38-13-8009-PM.png?width=882&height=263&name=image-png-Aug-21-2026-03-38-13-8009-PM.png) 2. Find the user's name and select Approve. ![](https://help.onstationapp.com/hs-fs/hubfs/image-png-Aug-21-2026-03-40-13-6842-PM.png?width=1648&height=382&name=image-png-Aug-21-2026-03-40-13-6842-PM.png) Learn how to **Bulk Upload** users to your Organization [here](https://help.onstationapp.com/knowledge/bulk-import-users?hsLang=en).   - [Getting Started](https://help.onstationapp.com/knowledge/getting-started?hsLang=en#main-content) - [New Sign-Up/Onboarding](https://help.onstationapp.com/knowledge/getting-started?hsLang=en#new-sign-up-onboarding) - [Navigating the App](https://help.onstationapp.com/knowledge/getting-started?hsLang=en#navigating-the-app) - [Navigating the Portal](https://help.onstationapp.com/knowledge/getting-started?hsLang=en#navigating-the-portal) - [Project Submissions and Managment](https://help.onstationapp.com/knowledge/getting-started?hsLang=en#project-submissions-and-managment) - [User Managment](https://help.onstationapp.com/knowledge/getting-started?hsLang=en#user-managment) - [Troubleshooting](https://help.onstationapp.com/knowledge/getting-started?hsLang=en#troubleshooting) - [Document the Work](https://help.onstationapp.com/knowledge/document-the-work?hsLang=en#main-content) - [Flags](https://help.onstationapp.com/knowledge/document-the-work?hsLang=en#flags) - [Photos](https://help.onstationapp.com/knowledge/document-the-work?hsLang=en#photos) - [Forms](https://help.onstationapp.com/knowledge/document-the-work?hsLang=en#forms) - [Measuring Tools](https://help.onstationapp.com/knowledge/document-the-work?hsLang=en#measuring-tools) - [Troubleshooting](https://help.onstationapp.com/knowledge/document-the-work?hsLang=en#troubleshooting) - [Finding Your Location](https://help.onstationapp.com/knowledge/finding-your-location?hsLang=en#main-content) - [Learn More](https://help.onstationapp.com/knowledge/finding-your-location?hsLang=en#learn-more) - [Troubleshooting](https://help.onstationapp.com/knowledge/finding-your-location?hsLang=en#troubleshooting) - [Share & Collaborate](https://help.onstationapp.com/knowledge/share-collaborate?hsLang=en#main-content) - [Learn More](https://help.onstationapp.com/knowledge/share-collaborate?hsLang=en#learn-more) - [Troubleshooting](https://help.onstationapp.com/knowledge/share-collaborate?hsLang=en#troubleshooting) - [Export & Report](https://help.onstationapp.com/knowledge/export-report?hsLang=en#main-content) - [Learn More](https://help.onstationapp.com/knowledge/export-report?hsLang=en#learn-more) - [Active Worksite™](https://help.onstationapp.com/knowledge/active-worksite?hsLang=en) - [Integrations](https://help.onstationapp.com/knowledge/integrations?hsLang=en#main-content) - [TransTech Systems](https://help.onstationapp.com/knowledge/integrations?hsLang=en#transtech-systems) - [HeavyJob](https://help.onstationapp.com/knowledge/integrations?hsLang=en#heavyjob) - [GNSS/GPS Receivers](https://help.onstationapp.com/knowledge/integrations?hsLang=en#gnss-gps-receivers) - [FleetWatcher](https://help.onstationapp.com/knowledge/integrations?hsLang=en#fleetwatcher) - [Trimble](https://help.onstationapp.com/knowledge/integrations?hsLang=en#trimble) - [Bad Elf](https://help.onstationapp.com/knowledge/integrations?hsLang=en#bad-elf) [![Chill listening crop-3](https://help.onstationapp.com/hs-fs/hubfs/OnStation%20Logo/OnStationCircle_Black%20With%20Outline_2024.png?width=24&height=24&name=OnStationCircle_Black%20With%20Outline_2024.png "Chill listening crop-3")](http://www.onstationapp.com?hsLang=en) [mailto:email@email.com](mailto:email@email.com) Copyright © 2026, OnStation