--- title: Project Submission Guidelines description: We have created these guidelines to help get your projects into OnStation quicker. --- [Skip to content](https://help.onstationapp.com/knowledge/project-submission-guidelines#main-content) English Show submenu for translations [More support](https://help.onstationapp.com/knowledge/kb-tickets/new?hsLang=en) [Support Portal](https://help.onstationapp.com/support-portal?hsLang=en) [![](https://help.onstationapp.com/hs-fs/hubfs/OnStation%20Logo/OnStation_Black_070824.png?width=100&height=75&name=OnStation_Black_070824.png)](https://www.onstationapp.com?hsLang=en) - Support Tools Show submenu for Support Tools - [Updates & Bug Fixes](https://www.onstationapp.com/whats-new) - [Webinars](https://www.youtube.com/@onstationapp/videos) - [Training](https://help.onstationapp.com/knowledge/getting-started) - [Submit A Ticket](https://share.hsforms.com/291l4uAzdR0C-hDSgSZKqUQ3053t) - [Schedule Training](https://meetings.hubspot.com/aubrey-hadney/training-scheduler) - [Visit Official Website](https://www.onstationapp.com/) Open main navigation Close main navigation - Support Tools Show submenu for Support Tools - [Updates & Bug Fixes](https://www.onstationapp.com/whats-new) - [Webinars](https://www.youtube.com/@onstationapp/videos) - [Training](https://help.onstationapp.com/knowledge/getting-started) - [Submit A Ticket](https://share.hsforms.com/291l4uAzdR0C-hDSgSZKqUQ3053t) - [Schedule Training](https://meetings.hubspot.com/aubrey-hadney/training-scheduler) - [Visit Official Website](https://www.onstationapp.com/) - English Show submenu for translations - [More support](https://help.onstationapp.com/knowledge/kb-tickets/new) - [Support Portal](https://help.onstationapp.com/support-portal) - [Contact Us](https://www.onstationapp.com/contact-us) [Contact Us](https://www.onstationapp.com/contact-us?hsLang=en) How can we help you? - There are no suggestions because the search field is empty. 1. 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[Project Submissions and Managment](https://help.onstationapp.com/knowledge/getting-started?hsLang=en#project-submissions-and-managment) May 7, 2026 # Project Submission Guidelines ## We have created these guidelines to help get your projects into OnStation quicker. **Helpful Related Articles:** Learn how to submit a project to OnStation:      ➡️ [Project Submissions Process](https://help.onstationapp.com/knowledge/submit-a-new-project?hsLang=en) Learn how to add existing projects a user:         ➡️ [Add Projects to a User](https://help.onstationapp.com/knowledge/add-projects-to-a-user?hsLang=en) Learn how to add existing projects to your org: ➡️ [Add Projects to your Organization](https://help.onstationapp.com/knowledge/add-projects-to-your-organization?hsLang=en) Learn more by reviewing FAQ: ➡️ [FAQ: Project Submissions and Updates](https://help.onstationapp.com/knowledge/faq-project-submissions-and-updates?hsLang=en) ### Provide Coordinate Systems Let us know what coordinate system was used to design the project. This will ensure your alignment layer is displayed in the correct location in the app. - Need to specify scale factor and other transformations if applicable. - Make sure the files submitted have been drawn in the coordinate system. Tips: - Verify coordinate system is attached to files submitted or note the coordinate system used to design the project. ### Submit Alignments w/ Stationing Our Automatic Station Finder only works if we are provided with the correct information to reference. File types include: - **Recommended: LandXML (alignments only, no surfaces)** **\*\*fastest turnaround time\*\*** - ALG (Open Roads) - DGN, DWG, DXF - KML/KMZ (Not a converted CAD file) - Project plans that show the alignment control and geometry. **\*\*could be longer than 2 weeks\*\*** *Reference sheet number including alignment geometry details* Tips: - Only include project centerlines used for construction - Remove all other alignments from the xml - Use common alignment names ### Submit CAD design drawings, Google Earth, and Esri maps to view Project Layers Our Design Layers & Maps are very beneficial to reference while on a project.  File types include: - **Recommended: DWG, DGN, DXF** - KML/KMZ (Not a converted CAD file) - SHP Tips: - Submit basemap layers of the construction features desired to be viewed. *Too many layers may clutter the view* - Remove all attached files - Turn off all scratch work and other unnecessary linework ### Submit any project document including plan sets, line item lists, specifications, and standard drawings Our Project Library eliminates the hassle of carrying around plans on the job. This means no more worrying about referencing papers while on a jobsite that has unexpected weather conditions. ☔⚡❄️🌪️🌞 ### Submit Project Line Items With our flags, chats, and pictures, you can tag project line items so you can organize and manage the communication happening within a project easier. *Submit an Excel or txt file following the format below:* Column 1 = line item # Column 2 = line item description | **Line Item** | **Line Item Description** | | --- | --- | | 0001 | Guardrail Post | | 0002 | Curb Type 6 | | 0003 | Curb Type B |   #### **Need to edit your submission?** Any user that submitted a project can cancel or edit their own submission if the status is submitted.![](https://help.onstationapp.com/hs-fs/hubfs/image-png-Nov-04-2025-02-33-56-4444-PM.png?width=138&height=87&name=image-png-Nov-04-2025-02-33-56-4444-PM.png) 1. Select the menu next to the status. ![](https://help.onstationapp.com/hs-fs/hubfs/image-png-Nov-04-2025-02-38-35-5010-PM.png?width=49&height=39&name=image-png-Nov-04-2025-02-38-35-5010-PM.png) 2. Select cancel submission. ![](https://help.onstationapp.com/hs-fs/hubfs/image-png-Nov-04-2025-02-38-12-8088-PM.png?width=164&height=81&name=image-png-Nov-04-2025-02-38-12-8088-PM.png) 3. Then you will have the option to edit your submission. ![](https://help.onstationapp.com/hs-fs/hubfs/image-png-Nov-04-2025-02-39-03-0285-PM.png?width=154&height=82&name=image-png-Nov-04-2025-02-39-03-0285-PM.png) If the project is in progress, or ready for build and you need to edit that submission form or if you are trying to edit a submission form that was not originally created by you, please [contact OnStation](https://www.onstationapp.com/contact-us?hsLang=en) Support for assistance. Learn more about project submissions and updates [here](https://help.onstationapp.com/knowledge/faq-project-submissions-and-updates?hsLang=en). - [Getting Started](https://help.onstationapp.com/knowledge/getting-started?hsLang=en#main-content) - [New Sign-Up/Onboarding](https://help.onstationapp.com/knowledge/getting-started?hsLang=en#new-sign-up-onboarding) - [Navigating the App](https://help.onstationapp.com/knowledge/getting-started?hsLang=en#navigating-the-app) - [Navigating the Portal](https://help.onstationapp.com/knowledge/getting-started?hsLang=en#navigating-the-portal) - [Project Submissions and Managment](https://help.onstationapp.com/knowledge/getting-started?hsLang=en#project-submissions-and-managment) - [User Managment](https://help.onstationapp.com/knowledge/getting-started?hsLang=en#user-managment) - [Troubleshooting](https://help.onstationapp.com/knowledge/getting-started?hsLang=en#troubleshooting) - [Document the Work](https://help.onstationapp.com/knowledge/document-the-work?hsLang=en#main-content) - [Flags](https://help.onstationapp.com/knowledge/document-the-work?hsLang=en#flags) - [Photos](https://help.onstationapp.com/knowledge/document-the-work?hsLang=en#photos) - [Forms](https://help.onstationapp.com/knowledge/document-the-work?hsLang=en#forms) - [Measuring Tools](https://help.onstationapp.com/knowledge/document-the-work?hsLang=en#measuring-tools) - [Troubleshooting](https://help.onstationapp.com/knowledge/document-the-work?hsLang=en#troubleshooting) - [Finding Your Location](https://help.onstationapp.com/knowledge/finding-your-location?hsLang=en#main-content) - [Learn More](https://help.onstationapp.com/knowledge/finding-your-location?hsLang=en#learn-more) - [Troubleshooting](https://help.onstationapp.com/knowledge/finding-your-location?hsLang=en#troubleshooting) - [Share & Collaborate](https://help.onstationapp.com/knowledge/share-collaborate?hsLang=en#main-content) - [Learn More](https://help.onstationapp.com/knowledge/share-collaborate?hsLang=en#learn-more) - [Troubleshooting](https://help.onstationapp.com/knowledge/share-collaborate?hsLang=en#troubleshooting) - [Export & Report](https://help.onstationapp.com/knowledge/export-report?hsLang=en#main-content) - [Learn More](https://help.onstationapp.com/knowledge/export-report?hsLang=en#learn-more) - [Active Worksite™](https://help.onstationapp.com/knowledge/active-worksite?hsLang=en) - [Integrations](https://help.onstationapp.com/knowledge/integrations?hsLang=en#main-content) - [TransTech Systems](https://help.onstationapp.com/knowledge/integrations?hsLang=en#transtech-systems) - [HeavyJob](https://help.onstationapp.com/knowledge/integrations?hsLang=en#heavyjob) - [GNSS/GPS Receivers](https://help.onstationapp.com/knowledge/integrations?hsLang=en#gnss-gps-receivers) - [FleetWatcher](https://help.onstationapp.com/knowledge/integrations?hsLang=en#fleetwatcher) - [Trimble](https://help.onstationapp.com/knowledge/integrations?hsLang=en#trimble) - [Bad Elf](https://help.onstationapp.com/knowledge/integrations?hsLang=en#bad-elf) [![Chill listening crop-3](https://help.onstationapp.com/hs-fs/hubfs/OnStation%20Logo/OnStationCircle_Black%20With%20Outline_2024.png?width=24&height=24&name=OnStationCircle_Black%20With%20Outline_2024.png "Chill listening crop-3")](http://www.onstationapp.com?hsLang=en) [mailto:email@email.com](mailto:email@email.com) Copyright © 2026, OnStation