Getting Set Up in OnStation: The Full Guide for Heavy Highway Teams

Who this is for: Project managers, engineers, superintendents, inspectors, and admins working in the heavy highway or civil engineering space who are setting up their organization and projects in OnStation.

📚 What You’ll Learn in This Setup Guide

This article walks through the key steps for setting up your OnStation organization and projects. Whether you're a contractor, CEI firm, or DOT user, you'll find step-by-step instructions, real-world examples, and helpful resources to get started quickly and confidently.

🔧 Organization & User Setup

Learn how to build the foundation of your OnStation account, including:

• How to Mass Import Users
  Get your full team—including subcontractors—into the system quickly and easily.

• How to Configure Organization Settings
  Set up managers, assign license types, and manage permissions across your company.

• How to Create User Groups
  Organize users by role or function to simplify sharing and improve communication.

• How to Use Tags for Better Filtering
  Customize tags to categorize jobsite data for easier reporting and field tracking.

🗂 Project Setup & Data Import

Discover how to bring your project data into OnStation for smarter documentation and location-based workflows:

• How to Upload Your Project
  Add project boundaries, alignments, and base files.

• How to Import Project Line Items (PLIs)
  Connect field activities and documentation to specific pay items or project segments.

• How to Add Plan Sheet Overlays (Optional Add-On)
  Overlay your PDFs on the map to give crews visual context of underground and surface features.

• How to Bulk Import Flags
  Preload testing locations, signage spots, or punchlist items to streamline field activity.