---
title: Setup & Configuration of OnStation HCSS HeavyJob Integration
description: These are the steps that must occur for the integration between OnStation and HCSS.
---
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November 13, 2026
# Setup & Configuration of OnStation HCSS HeavyJob Integration
## These are the steps that must occur for the integration between OnStation and Heavy Job.
*This integration must be purchased and enabled within OnStation AND the customer's HCSS Instance. The below steps through the items that must be enabled on each end to activate this integration. For more customer facing information about this integration pleas see article:* [Integration with Heavy Job Daily Diary](https://help.onstationapp.com/knowledge/integrations-hcss?hsLang=en)
Integrating HeavyJobs with OnStation streamlines the process of capturing and managing flag data and your OnStation daily work to send to the HCSS Daily Diary. This reduces duplicate entry and helps provide the evidence the work was completed. This guide provides a high-level overview of the requirements and steps necessary to set up the integration.
### **Prerequisites**
Before initiating the integration, ensure the following:
- **Heavy Job Integration** : The OnStation Add on for the FleetWatcher Integration must be purchased.
- **OnStation License**: A Capture license is required for a user to send data on behalf of themselves in the OnStation App. A Data License, combined with applicable permissions, will allow a user to send for themselves in the OnStation App and on behalf of others in the OnStation Portal.
- **Heavy Jobs** : Must have the OnStation Integration enabled. Shifts are required in order for the integration to work. Trucks need to be tracked on the shift LCA as well. [Contact your FleetWatcher Rep](https://alignops.com/contact-us) for more information. If you're not sure who to contact at FleetWatcher, you can also reach out to [OnStation Support](https://www.onstationapp.com/contact-us?hsLang=en) and we can reach out on your behalf.
### Table of Contents:
1. [Step 1: Purchase HJ Integration Add-on](https://help.onstationapp.com/knowledge/setup-configuration-of-onstation-heavyjob-integration#step1OnStation)
2. [Step 2: Preparation Steps for Connecting Integration](https://help.onstationapp.com/knowledge/setup-configuration-of-onstation-heavyjob-integration#step2HCSS)
3. [Step 3: Connect the systems](https://help.onstationapp.com/knowledge/setup-configuration-of-onstation-heavyjob-integration#Step3ConnectingSystems)
4. [Step 4: Validate users and Projects exist for this customer](https://help.onstationapp.com/knowledge/setup-configuration-of-onstation-heavyjob-integration#Step4UsersAndProjects)
1. [Users](https://help.onstationapp.com/knowledge/setup-configuration-of-onstation-heavyjob-integration#Step4Users)
2. [Projects](https://help.onstationapp.com/knowledge/setup-configuration-of-onstation-heavyjob-integration#Step4Projects)
5. [Step 5: Link The Projects](https://help.onstationapp.com/knowledge/setup-configuration-of-onstation-heavyjob-integration#Step5Projects)
6. [Step 6: Link the Users](https://help.onstationapp.com/knowledge/setup-configuration-of-onstation-heavyjob-integration#Step6Users)
### Step 1 : Purchasing the HJ Integration
Work with your Customer Success or Sales Representative regarding the purchase of this add-on. If you have already purchased OR are not sure and have questions, please contact us OnStation support via **[support ticket](https://share.hsforms.com/291l4uAzdR0C-hDSgSZKqUQ3053t?__hstc=75837514.89dc6b54bff323a22c28276a6f6fa3fe.1739478775092.1746122216850.1746279546607.101&__hssc=75837514.4.1746279546607&__hsfp=1966047304)**, or call or text at 216-503-8554.
### Step 2 : Preparation Steps for Connecting Integration
The next step is to have a user, a noted Admin from your organization, login to the OnStation Portal - Integrations - HCSS HeavyJob Integration Settings click the "LINK HEAVYJOB ACCOUNT" button. Note that this user must have either Administrator or Integration Manager Role access in the OnStation Portal.
**
From this link button it will launch you to the [HCSS Marketplace](https://marketplace.hcssapps.com/app/clduj3kql0754ans4r4j33k9o) and provide consent for OnStation to integrate the system. Note that you must launch this from the OnStation Portal for the HCSS Integration to send back the necessary information to connect to OnStation for your specific organization.
If you are not able to access the [HCSS Marketplace](https://marketplace.hcssapps.com/app/clduj3kql0754ans4r4j33k9o) you may need to contact your HeavyJob rep to get that side set-up as I have heard some are not able to log into the Marketplace and activate this online. After that portion is complete, we can then work with your organization to link OnStation account to HeavyJob account, and then OnStation Project to HeavyJob project.
**Note**: For Security and Compliance purposes we cannot do this for you but we can join you or others in your organization for a dial in to step through this together. Would you like to schedule a call so we can step through the above with you? Or if you prefer to do this on your own can you see if you can get this enabled via the OnStation Portal in the Marketplace or with your HCSS Rep and circle back to us? Know that you can contact OnStation support via **[support ticket](https://share.hsforms.com/291l4uAzdR0C-hDSgSZKqUQ3053t?__hstc=75837514.89dc6b54bff323a22c28276a6f6fa3fe.1739478775092.1746122216850.1746279546607.101&__hssc=75837514.4.1746279546607&__hsfp=1966047304)**, or call or text at 216-503-8554 at any time during this process.
### Step 3 : Detailed Walkthrough Connecting HJ & OnStation
1. Login to OnStation Portal and go to integrations
2. Select “Link HeavyJob Account” which will redirect you to our HeavyJob Marketplace App page (they may need to login with their HeavyJob account to see this).
1. 
3. Click “Connect” in the upper right of the marketplace page to begin the connect process
1. 
4. Approve the permissions request from OnStation about what we can access on their behalf
1. 
5. They will be redirected to OnStation and should receive a message that the account is linked with a button to return to the portal.
1. 
2. 
6. Click the button to return to the portal, and proceed as previously with business unit setup, etc.
1. 
2. 
3. 
### Step 4 : Confirming OnStation User Accounts & Projects exist
#### USERS
Review your current users set up in OnStation. Do these OnStation users include the same users that you have set up as Foreman in HeavyJobs? If not, you will want to get these users set up. Note that the configuration of that sync will come in the next step however having the OnStation Users to map to Heavy Job user will be required for any person that you want to be able to sync data. As users leave and/or join your organization you may need to update this. Will go over this further in the next steps.
#### PROJECTS
Similarly to the users, the projects that you use in OnStation will change over time. For this we want to ensure that any initial projects that you want to use for the integration exist in both OnStation and HCSS. The configuration of linking these will come in the next step however if you log into the OnStation Portal and don't see any projects associated to your organization, there will be nothing to configure.
### Step 5: Link The Projects
1. Similar to the user’s section, this will be something that as you add / remove projects you will need to ensure you’re connecting the OnStation job to the HeavyJob. Here you simply do that by
1. Navigating to the Portal - Projects menu
2. Find the project you want to link
3. Clicking the kabob menu at the end of the project row
4. Select "Assign Heavy Job Code" menu
### Step 6: Link The Users
1. After the systems are connected, then via the TEAM menu we would navigate to each team member who may be syncing data.
2. By clicking on the ellipses menu (...)  at the far right of the user
3. Then selecting person icon "View User Profile" 
4. and scrolling to the HCCS Heavy Job Settings, there is where we can pair the user accounts. 
*Note that as employees come and go, you will want to ensure that you are updating the new users created to the new employee code in HCSS if applicable*.
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